This Privacy Notice explains the nature of the personal information that the University and its wholly owned subsidiaries that includes Henley Business Angels Ltd (HBA) collects through our websites. It also explains how your data is used and informs you of your rights under data protection laws.
The University, HBA and the Henley Business School are Data Controller (We or Us) in respect of the information that we process about you.
Our contact details are The University of Reading University of Reading, Whiteknights, PO Box 217, Reading, Berkshire, RG6 6AH, United Kingdom. Tel: +44 (0) 118 987 5123.
Your privacy is important to Us, so if there is anything in this privacy notice that is unclear or you do not understand, please contact Our Data Protection Officer at: firstname.lastname@example.org
We operate a number of different websites (including HBA website www.henleybusinessangels.com) and pages that support and enhance engagement with Us and our services, both for the benefit of students and other visitors including investors and entrepreneurs using the HBA website. Some of those websites or webpages may be specific to a certain department, subsidiary or specific activities conducted across Our campuses – and may have additional information about how they collect and use personal data for their specific purposes. We encourage you to read those carefully in addition to this more general notice.
Information that We collect directly from you
We ask you for a range of personal information when you complete our online forms or applications for specific purposes including applications to HBA for investment. We collect personal data in order to:
– Communicate with you about events and activities at the University
– Provide you with information you have requested
– To provide you with services, to managing bookings, and administer event requirements
– To manage our websites and troubleshoot any problems
– To track the effectiveness of our websites and monitor how users interact with them
– To process applications including those made by entrepreneurs seeking equity finance from HBA
We will collect information about you if you place an order with Us for a product or service, such as a prospectus, booking a place at a conference or event or subscribing to a newsletter.
We will also collect information about you when you apply to HBA for investment via our application portal and upon submission of your application you agree to comply with our terms and conditions.
Automatic Data Collection
We collect personal information about website (s) usage through cookies (see the section on Cookies, Google Analytics and third party cookies below) and server logs, which track the IP addresses of users visiting our site and the pages they visit.
Information collected via the University’s server logs includes users’ IP addresses and the web pages visited; this will be used to manage the web system and troubleshoot problems.
The University also uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”) to understand how visitors engage with our website and so We can improve it. See the section on Google Analytics below..
Cookies are text files placed on your computer to help us analyse how users use our site. A cookie is a small data file able to track the online movements of an individual. This information could potentially be used to build an online profile of individuals and uniquely locate them in the world.
For further information on cookies visit www.allaboutcookies.org or www.aboutcookies.org.
Our website uses session cookies to ensure that you have a good experience. These cookies contain a unique number, your ‘session ID’, which allows our server to recognise your computer and ‘remember’ what you’ve done on the site. The benefits of this are:
You only need to log in once if you’re navigating secure areas of the site
You are able to use interactive elements of the site, such as forms
Our server can distinguish between your computer and other users, so you can see the information that you have requested.
The following table gives details of the different types of cookies that might be used during a session
We use Google Analytics to help us to understand how you make use of our content and work out how we can make things better. These cookies follow your progress through our website, collecting data on where you have come from, which pages you visit, and how long you spend on the site. This data is then stored by Google in order to create reports. These cookies do not store your personal data.
The information generated by the cookie about your use of the website, including your IP address, may be transmitted to and stored by Google on servers in the United States. Google may use this information for the purpose of evaluating your use of the website, compiling reports on website activity for us and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google.
Other parts of the University’s website also store cookies on your computer to track user traffic patterns. We do this to see how the website is used, to determine page popularity, to help security and for general statistical purposes. Some of this information may be held on servers in locations outside the EEA. Where personally identifying information is involved, data will only be held in locations that are deemed to have adequate protections for personal data.
Where you provide personal information in order for us to contact you or provide you with services, such as subscribing to a newsletter or joining a mailing list or applying to HBA this will be with your consent.
Where We use your information to manage our websites and troubleshoot any problems, or to track the effectiveness of our websites and monitor how users interact with them this will be on the basis of our legitimate interests.
The University will not sell, license or trade your personal information without your consent. We will not share your personal information with others unless they are acting under our instructions or We are required to do so by law.
We will retain your data for as long as is necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements. Where you have requested to be added to marketing or mailing lists your details will be retained until you choose to unsubscribe to those communications. We may contact you from time to time to check that you are still happy to receive those communications.
To determine the appropriate retention period for personal data, We consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which We process your personal data and whether We can achieve those purposes through other means, and the applicable legal requirements.
In some circumstances We may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case We may use this information indefinitely without further notice to you.
Your personal information is stored securely within the University and our staff are trained about the secure handling of personal information. We may also use third party providers to deliver our services, such as externally hosted software or cloud providers. Were we do this, We have measures and terms in place with those providers to ensure that they also protect your data.
The accuracy of your information is important to us. You can update your information, including your address and contact details, at any time. If you need update the details We hold about you, or believe We hold inaccurate data please contact the relevant department or the Data Protection Officer.
Under data protection law you have the right to:
Please see the ICO website for further information on the above rights:
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, We may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, We may refuse to comply with your request in these circumstances.
More information on making a request under your rights can be found here.
If you would like to exercise your rights, or have any concerns regarding how We have handled your personal information please contact our Data Protection Office at email@example.com
Some rights are dependent on the lawful basis for processing your information. If We have legitimate grounds to not carry out your wishes, these will be explained to you in response to your request.
You also have the right to complain to the Information Commissioner’s Office.
If there is anything in this notice that you are unclear about, please contact our Data Protection Officer, on the contact details below, who shall be happy to answer any queries you may have concerning this privacy notice or the way in which We process your personal data.
By mail: Information Management and Policy Services, The University of Reading, Whiteknights, PO Box 217, Reading RG6 6AH
By email: firstname.lastname@example.org
By phone: 0118 378 8981
Complaints can be referred to the Information Commissioners Office, the independent body who oversee Data Protection compliance in the UK.
We keep our privacy notice under regular review to ensure best practice and compliance with the law. This privacy notice was last updated on 21/05/2018
We may change this privacy notice from time to time. If We make significant changes in the way we treat your personal information We will make this clear on https://www.reading.ac.uk/ and may also inform you directly.
If you have any questions about this notice, our University Data Protection Officer can be contacted at:
University of Reading
PO Box 217
RG6 6AH UK.
Telephone: 0118 378 8981.